Management
Assistant (w/m) for Walldorf start date April
On behalf of an international Software company in
Walldorf we are looking for a management assistant. Anticipated start date is
the 1st of April.
Requirements:
-
3 to 5 years of experience as secretary or comparable
experience
-
Demonstrated proficiency with MS Office Tools
-
English: Level 3: Fluent
-
Apprenticeship as secretary or commercial
qualification or comparable experience.
Tasks:
Responsible for the operation of daily office functions
and duties, including active and autonomous administrative support to the
manager. May perform and / or administer some special projects in collaboration
with various staff and departments.
-
Managing diary/calendar for the Managers on their
behalf, potentially also including calls and voicemails.
-
Monitoring actions and manage reminders
-
Managing internal and potentially external
correspondence
-
Arranging meetings for Managers including co-ordination
of Team Meetings and larger external events.
-
Co-ordination of travel arrangements, including
organizational preparation and follow up like booking of travel expenses
-
Booking meeting rooms / venues for the team.
-
Managing Workflows and monitoring items like vacation
requests, purchase orders, internal orders, distribution lists, Inventory etc.
-
Perform and monitor purchase activities (e.g. office
material, business cards, 3rd Party purchasing), including master data creation
and administration, creation of shopping carts, reporting and tracking on
purchase orders Updating materials including PowerPoint and excel spreadsheets
for meetings and presentations
-
Preparation and follow up of meetings including taking
meeting minutes.
-
Manage shared drives and communities
-
Admin support for new starters into the team to include
ordering of equipment and monitoring induction.
-
Central contact and all other ad-hoc support as needed
by Manager and his/her team.
-
Resolving issues with some complexity with limited
guidance
-
Developing collaborative work relationships within own
team and cross-
-
functional, including representation of team towards
senior management
-
Supporting internal projects, including decision
taking within clearly defined framework of departmental guidelines and
practices
-
Supporting knowledge sharing within the team and
prepares decision taking
-
Community Building & Best Practice Sharing between
different offices
-
Proactive and able to identify and solve problems
-
Managing controlling and reporting activities on behalf
of manager, e.g. creation,staffing and reporting on internal orders, reporting
on cost centers and profit centers, creation and maintenance of C-Users
- Language Requirements: German,
English
Bitte schicken sie ihren
Lebenslauf an Tom Sander. Der Bevorzugte Bewerbungsweg ist per E-Mail an tom.sander@randstad.de oder auf unser Webportal https://www.recruiting-randstad.de/generator.php?id=380.
Für Rückfragen stehe ich ihnen jederzeit gerne zur Verfügung. Mehr
Informationen zu Randstad finden sie unter www.randstad.de.
Randstad Deutschland
Reichskanzler-Müller-Straße 21
68165 Mannheim
Telefon: 0621 72847924
Tom.Sander@randstad.de
www.randstad.de
Dieses Profil ist nur für registrierte Benutzer einsehbar.