On behalf of our client we are looking for Management
assistant (m/w) to support our clients manager.
Tasks:
·
Managing diary/calendar and e-mails for the Managers
on their behalf, including calls and voicemails
·
Monitoring actions and manage reminders
·
Managing internal and external correspondence
·
Arranging meetings for Managers including
co-ordination of Team Meetings and larger external events.
·
Co-ordination of travel arrangements, including
organizational preparation and follow up like booking of travel expenses
·
Booking meeting rooms/venues for the team
·
Managing Workflows and monitoring items like vacation
requests, purchase orders, internal orders, distribution lists, Inventory etc.
·
Perform and monitor purchase activities (e.g. office
material, business cards, 3rd Party purchasing), including master data creation
and administration, creation of shopping carts
·
Reporting and tracking on purchase orders.
·
Manage shared drives and communities.
·
Admin support for new starters into the team to
include ordering of equipment and monitoring introduction
·
Central contact and all other ad-hoc support as needed
by Manager and his team
SKILLS
- Apprenticeship as secretary or commercial qualification or comparable experience